Team Officials Guide

Prior to the start of every season, all team officials (coaches, assistant coaches, and managers) are responsible for ensuring that Club policies and procedures are followed by their team members. We strongly encourage coaches and managers to be familiar with all club policies and procedures which can be found in the Club Policy Guide.

Additionally, each team official is responsible for completing the following:

1. Volunteer on Power Up, add your photo to your profile, access your team roster (please read through the Power Up section for directions)

2. Provide a Criminal Record Check with Vulnerable Sector Screen (must be updated every three years)

3. All team officials must complete Respect in Sport Activity Leader: email teamadmin@cmfsc.ca for course information (required every 5 years)

4. Head Coaches must be appropriately certified in the age group they are coaching: https://cmfsc.ca/coach-certification

5. Head Coaches must complete NCCP Emergency Action Planning Module: https://coach.ca/nccp-emergency-action-plan (15 minute online course - free)

6. Head Coaches must complete NCCP Rule of Two Module: https://coach.ca/responsible-coaching-movement/rule-of-two (15 minute online module - free)

7. U11+ Head Coaches must complete NCCP Making Headway in Sport (concussion education - Under 11+ Head Coaches): https://coach.ca/nccp-making-head-way-sport (90 minute online course - free)

Any questions can be directed to Team Services.

Volunteer on Power Up (If you already have a Power Up account, skip to step 3): 

Every coach, assistant coach, and manager must volunteer on Power Up every season.

1. You may access our site at https://cmfsc.powerupsports.com

2. Click the 'Sign Up' tab on the right side of the screen
3. Once your profile has been set up, log into your profile
4. On the main screen, click 'Volunteer Now!' on the left side of the screen
5. Click the green 'Apply Now' button
6. Fill in the information requested on the form and hit continue
7. Confirm with Team Services that you have completed this process

Upload a Photo

For U11+teams, team officials are required to have ID cards. Please upload your photo to your profile:
1. You may access our site at https://cmfsc.powerupsports.com
2. Log into your account
3. Click the 'Profile' tab on the left side of the screen
4. Click 'Edit My Profile'
5. Below the 'Player Photo' box, click 'Edit Photo'
6. Click 'Choose File'
7. Click 'Upload' 

Access Your Team Roster 

ONLY once you have completed the above steps, will you be able to access your team roster on Power Up. 

1. Log into your Power Up account
2. Select your Role as: 'Team Official:HL' (brown tab at the top of the screen)
3. Select your Active Team. The Active Team will be green, while the inactive team will be blue. You will see both if you are a team official for multiple teams
4. Select the Roster tab to view your roster information

*If you do not have an active team, please ensure you read carefully through Volunteering on Power Up.*

Access your Profile and View your Certifications

1. Log into your Power Up account
2. Select your Role as: 'Team Official:HL' (brown tab at the top of the screen)
3. Click the soccer ball scroll down in the top right corner
4. Click PROFILE
5. Click COURSES/CERTIFICATIONS

ID Cards

Only Under 14 - Under 18 (all divisions) Teams in the BC Coastal Soccer League will be given access to virtual ID cards through the BCCSL team portal. ID cards are required to be shown starting October 15, 2024. 

Pictures: The pictures must be recent photos of each player and team official. You can either take photos with your phone at practice/game or have parents send them to you. Parents cannot upload photos directly to the system. Pictures must be a HEAD SHOT, and individuals cannot be wearing sunglasses or a hat. Pictures cannot be resized or edited once uploaded, please make sure they are close up pictures of just the individual's face. 

Individuals without ID cards after thanksgiving will not appear on the match sheet and will not be permitted to play or sit on the team bench. 

Steps:

1. Log into the ADMIN Portal of BCCSL: https://bccsl.ca/webapps/common/admin_menu
2. This should take you to your TEAM PAGE

TEAM OFFICIALS:

• Click the wrench icon beside each name
• Click the CLICK HERE TO ADD/CHANGE/DELETE PHOTO
• Click CHOOSE FILE - Click UPLOAD

PLAYERS:

• Click the paper icon beside each name
• Click the CLICK HERE TO ADD/CHANGE/DELETE PHOTO
• Click CHOOSE FILE
• Click UPLOAD

Referees will check these cards prior to the start of every game (starting October 1st). Teams that do not produce their ID cards may be fined by the league, or if a player does not have an ID card, the game may be protested.  

Game Day Roster - (Match Sheet)

All BC Coastal Soccer League teams (U11 - U12 Select teams, and all U13 - U18 Metro - Division 3 teams), are required to print two copies of their match sheet for ALL games. Match sheets are available the Thursday prior to a game - this is to ensure that any ineligible players are appropriately crossed out before their game. Note that players CANNOT be written on the roster sheet and must be added on the roster through the BCCSL Team Portal. 

Each team has been provided with log in details for the BCCSL team portal to access their Match Sheet. 

Guest players are to be added through the BCCSL Portal to ensure their ID card is added to your team virtual ID cards (U14 - U18). 

Jersey Numbers - are to be entered in by a team official. 

Score Reporting

BCCSL U11/U12 Division 1 & 2, U13 - U18
The HOME TEAM is responsible for reporting the game score before 8pm Monday night following the game. Even if your team does not maintain public standings (U11 - U13), the league uses this information to balance divisions and ensure teams are in the correct division. Failure to report your game score in the allowed amount of time will result in a fine from the league.

To report your score:

1. Log into the BCCSL Portal
2. On your team page, in the Schedule box containing the game you just played, click TEAM REP! (Team Report)
3. This will take you to your Game Details page where you will enter YOUR SCORE and the OPPOSING SCORE.
4. Submit your score and click FINISH.

NFYSA U11 - U12 Division 3 
Division standings and game scores will not be made public, however, please report your score from this weekend's game. Our NFYSA league monitors the scores reported and after thanksgiving/winter break will do their best to group competition based on strength to allow for more competitive games between opponents.

1. Access your schedule page: https://nfysa.qscriptor.com/
2. Find your game and click the orange REPORT SCORE icon
3. Enter PIN# 63972 (this spells NFYSA on a telephone key pad)

*Please set a reminder for yourself to do this by every Sunday evening. Ideally, the home team reports the score BUT if you notice the orange icon still active for your game, please take the initiative to post your game score. If the orange icon is gone, then the game score has been posted. 

The Club only books gymnasiums for the Initiation Program (U4-U7) teams. U8 - U18 teams are distributed training times on turf, grass, or gravel. 

Teams may decide to book a gymnasium for training either in addition to outdoor training or instead of outdoor training. All costs and processes are the responsibility of the individual team and players. Coaches/managers should first confirm with team players if a gym is something the team wants and in the budget. 

To book a gym, contact the school district directly - FacilityRentals@sd43.bc.ca. They will let you know what is available and at what cost (to be covered by the team), and then provide a contract. Please make sure to read through their terms & conditions when they provide the contract.

The CMFSC Curriculum has been developed to standardize all player and coach development within our club. The objective is to provide all coaches with the right tools to be prepared and organized for each training session with a clear periodization plan on player development throughout the season. Session plans have been specifically developed for age and level in mind. Through our curriculum model players will work towards the following targets: 

• Psychological & Social - love for the game, self confidence, respect, and teamwork
• Tactical - possession play, combination play, and crossing & finishing
• Technical - dribbling & running with the ball, passing & receiving, defending 1v1, and ball control
• Physical - Physical literacy, quickness and agility, strength, sprint speed & aerobic power
• Personal Development - recognition of struggle and understanding its value and necessity to improve 

We are excited to announce that CMFSC Curriculum is now available on MOJO Sports. Coaches can download the MOJO Sports app to a smart phone to access season long curriculum which will now include VIDEO for each activity! Please watch the quick video below for how to download MOJO Sports and access the CMF Curriculum, or follow the directions at the bottom of this page. 

If you have any issues with accessing the CMFSC Curriculum, please contact Esteban Mora. 

Why does CMFSC hold an annual Raffle? 

CMFSC is committed to developing and offering more programs and playing opportunities to support the continued development of its membership and players at all ages and levels of play. As operating costs across all programs continue to escalate, the Club continues to explore methods of generating incremental funds, rather than passing these cost increases directly onto its membership.

We proud to have every team in our Club participate in the raffle!

Once you receive your raffle package, please make sure to read through all of the documents enclosed very carefully. Prior to handing out ANY raffle tickets, make sure that your Team Control Sheet is completed - for an electronic version of the form, please click here.

We encourage all new team officials to watch our quick video regarding the raffle.

For all current raffle information, please visit our raffle page: https://cmfsc.ca/events/club-raffle

Coach Certification
As per BC Soccer rules, it is mandatory for all Head Coaches of any youth team to complete the appropriate Canadian Soccer Association/BC Soccer Association coaching course respective to the age group of the team(s) they are currently coaching. Please click here for more information including registration information and upcoming clinic dates. There is now an online component and an on-field component - the online component must be completed prior to registering for the on-field. 

Under 4 to Under 5 - Active Start
Under 6 to Under 9 - FUNdamentals
Under 10 to Under 13 - Learn to Train
Under 14 to Under 18 - Soccer For Life

We are proud of our Club and want our coaches to stand out in the community. This program is provided to ensure all coaches are easily identifiable for players, parents, and officials. It is important that all coaching staff wear their CMFSC apparel at games and practices. So put on your Blue and Black and we will see you at the field! 

Who is eligible? 

• All head coaches and assistant coaches for teams from Under 6 - Adult
• Team officials must be assigned to a team on Power Up
• Team officials must have an up to date Criminal Record Check on Power Up (3 years) *you can check your Power Up profile to see if your CRC has been added. 
• Team officials receive a new kit every three years

What is provided is as follows:

• Under 8 to Adult: Training Jacket, training pants and rain jacket
• Under 6 to Under 7: Polo top and rain jacket
• Coaches moving from Initiation U7 will be given the training jacket and pants
• Coordinators - Training top and rain jacket

Information regarding ordering will come out from the Equipment Coordinator in the beginning of each season.

Initation Academy

• Parent/Player to Volunteer Parent Manager/Coach
• Parent Manager/Coach to Age Group Coordinator
• Age Group Coordinator to Initiation Academy Head Coach/Member Services

Under 8 to Under 13 Boys & Girls Communication Protocol

• Parent/Player to Manager/Coach
• Manager to Age Group Coordinator
• Age Group Coordinator to Club Staff
• Club Staff to Club Board, Leagues, District, BCSA, etc.

Under 14 to Under 18 Boys & Girls Communication Protocol

• Parent/Player to Manager/Coach
• Manager to Member Services
• Coach to Technical Staff
• Member Services/Technical Staff to Club Board, Leagues, District, BCSA, etc.

Under 14 to Under 18 BCSPL Boys & Girls Communication Protocol

• Parent/Player to Manager/Coach
• Manager/Coach to BCSPL Administrator (Nicky Land)/ BCSPL Technical Director (Dale Mitchell)

For a complete list of CMFSC Executive and Staff, including coordinators, operational staff, technical staff and the Board of Directors, please visit : CMFSC Club Contacts

Individual team officials (coaches/managers) are responsible for picking up the uniforms and equipment assigned to that team prior to the commencement of the season.

Each team will be issued a blue lock key, which will allow access to the field equipment sheds and boxes. Nets, corner flags, liners and in some cases portable goal posts are supplied in these locked up areas for team contests. Each coach is responsible for returning this equipment to the storage area after their game. 

The following is what is provided to each team...

As soon as your roster is confirmed, please make sure to reach out to your team to welcome them and provide them with any important information. It is important to set out team expectations early to get everyone on the same page. Below are examples of team emails:

Welcome Email Template.docx

Exhibition Game Request Process

Teams may request exhibition games as they see fit, however, please keep the following in mind:
*Games should be requested a minimum of 10 days in advance of requested date
*Fields are first delegated to league/cup games
*Referees must be paid in cash directly by the team requesting the game (no Club reimbursement). Click here for referee payment schedule.

To request an exhibition game, send an email to the Club Administrator - admin@cmfsc.ca and include the following information in your email:
* Team Name/Age/Level
* Opponent
* Date and time of game
* Preferred location
* Confirm if you need referees

Rescheduled Game Request Process

Teams may request to reschedule a cancelled game, however, please keep the following in mind:
*Games should be requested a minimum of 10 days in advance of requested date
*Fields are first delegated to league/cup games  
*Teams should check with their own team and their opponent to make sure that they are available for the game
*Cancelled games are only made up if fields are available

To reschedule a game, send an email to the Club Administrator - admin@cmfsc.ca and include the following information in your email:  
* Team Name/Age/Level
* Opponent
* Date and time of game (Try to schedule on a Friday night or Sunday, as Saturdays are very full on the schedule)
* Preferred location  
* Date of original game and game ID number (if part of the BCCSL)

Training Schedules

Training schedules are posted on our Schedules Link. Click HERE to view.

U8 - U18 Grass/Turf Field Setups

All teams should review the basic setups for the fields their games are at - CLICK HERE. 

Please also consider the following principles: 

• Teams/players are to be on one side of the field, while spectators are on the other.
• No one should be standing (teams or spectators) behind the goal areas. 
• Home teams are required to set up the nets in the goals and corner flags. 
• Home teams are required to clean up the equipment if they are the final game on the field. 

U8 - U12 Turf Field Setups

To utilize our turf fields when the weather is poor, we will often move games scheduled on our grass fields to any available turf fields. Since the U8 - U12 program does not use the full field, the setup needs to be followed in a particular way to ensure safety of the players and correctness of the rules.

Notes to remember when using the turf fields:

* Some teams will be required to use portable nets. These portable nets MUST be secured by sandbags are not safe without them. If you cannot locate them, please call the City 604.506.4965. ONLY the portable nets can be moved to different fields. The regular nets must stay on the fields they are found on. 
* We often schedule games back to back to maximize our turf fields, so please make sure your set-up and clean-up are as efficient as possible. If the team playing before you is set up the same way, have cones ready to trade with the finishing team so the field does not have to be re-setup
* Parents are absolutely NOT to be on the turf field. They must remain on the outside of the fenced areas for the entire duration of the game  
* Make sure you notify your opponent ASAP if your field location/time is changed

Field Etiquette - Training

All teams are assigned training times by the club. Teams are expected to respect the allocations as provided both to themselves and the other teams.

1. Do not enter the field prior to your scheduled start time
2. Do not stay on the field after your scheduled end time
3. Warm ups and cool downs should take place off the field
4. End zone areas (and the warm up area at Town Center) are not free space

If there are any issues of this kind, we ask that the coaches/managers avoid confrontations at the field. If other field users (from our club or other organizations, even the general public) are not respecting the allocations and proper field etiquette, please notify appropriate club personal.

Field Etiquette - Games

1. Do not go to the bench area until the game before you has ended.
2. When warming up, please be respectful of the game before you. Avoid warming up directly behind the goal area, and please keep balls from going astray on to the field of play.
3. Please clean up the bench areas when your game is over. Do not leave empty water bottles, discarded tape, and ice packs. All trash can be put in the provided receptacles.
4. At the conclusion of your game, please vacate the bench areas to allow for the next team to setup.

Relocation form Grass to Turf

During winter weeks, we may relocate your game to turf. For teams U8 - U12, please click here for the guidelines when setting up your field at Town Centre and Charles Best.

Please also note the following:

• Disassembling Fields - Games have been scheduled back-to-back to maximize the number of teams that can play on a given day. If you are the Home team, as soon as your game ends, the equipment must be put away immediately. As well as your own team benches/equipment, this also includes moving the nets to the fences and removing any cones that have been setup as sidelines. This may involve notifying parents ahead of time to start this process as soon as the final whistle blows. The only time this is not done, is if the team playing after you approaches you to let you know their set-up is the same.
• Cone switching - If you are the next game to play and your field has already been set-up appropriately with cones, have a matched number set of cones ready to give the team that is about to finish their game, rather than having them clean up their cones, and you setting down new cones.

Keys

One blue lock key will be provided to each team. This key works for the field boxes that hold the equipment as well as the light switches for the practice fields. If your team does not have a key, please contact your coordinator.

Parents & Spectators

A reminder that all parents and spectators are to remain on the opposite sideline of where the player benches are setup, for the entire duration of the game.

Game Cancellations

Teams should avoid cancelling games due to low number of players or external events. If your team is short, please reach out to your technical lead to recommend potential player call-ups. Teams within the BCCSL may be fined and receive a forfeit penalty due to a cancelled game that is not related to weather, field playability, or another league approved reason. 

PRIOR TO GAME DAY

If you or your opponent cancel a home game prior to game day, email admin@cmfsc.ca to ensure referees are cancelled and the field is noted as available.

Please be advised that if you arrive at your field and determine it to be unplayable, or you are unable to field a team, you must take the following steps as soon as possible to ensure all parties are notified immediately.

1. Contact opponent to notify them of cancellation.
2. For game day cancellations, contact your referee scheduler by TEXT MSG ONLY including your team name, age group & game details to confirm cancellation so that they can notify the referees ASAP:
• U8 - U12 Mini's - Michelle Zorzenone admin@cmfsc.ca ***
• U12 Selects & U13 - U18 Divisional's - Pete Dragan - 778-839-5108
3. During times that we are experiencing inclement weather, information on field status will be sent out by Club Staff if fields are closed - if you do not get an email, assume the field is OPEN. If all fields are closed, an email will be sent out to all CMF teams via Power Up and referees will automatically be cancelled, but please ensure any out of club opponents are notified as early as possible. 

Creating game schedules is a balancing act with many considerations which include:

1. Scheduling games back-to-back on the same field to reduce the need for setup and take down of equipment by the same team.
2. Working around coaches with multiple teams so they can make it to as many of their teams' games as possible.
3. Scheduling grouped games to streamline ref scheduling.

Changes create a domino effect of changes for other teams and ref scheduling and cannot be entertained within 48 hours of a scheduled game.

To minimize disruptions, here are some guidelines to follow:

1. Any request for a time change in U8-U12 age groups with fixed schedules MUST be sent a minimum of 10 days prior to requested game change. Every effort will be made, but no request can be guaranteed. Change requests must be proposed to your opponent first. Only if they agree, are you able to make the request.
2. For teams without fixed schedules (U12 SEL-U18), please email Michelle at least 10 days prior to the weekend in question with your preferred game time and every effort will be made to accommodate. *Please refer to your league specific rules for additional requirements to reschedule games. 
3. Send request to Michelle Zorzenone.

Switching with another team:

It is also permitted to switch times with another game (ie you have a 10am game but would like to switch with someone else that is hosting a 12pm game), you must contact your opponent and both teams involved in that game to request the swap. If all 4 teams agree to the switch, then email Michelle (cc the other team coach/managers) to let her know so she can update the team info for the referees doing those games. These game swaps should be done well in advance for the fixed schedule games and as soon as possible after home games are posted for divisional games. Absolute deadline is 3 days prior to the game.

Because referees are assigned according to their skill level, and some games require 3 officials while other games require only one official, such switching can only be done between same age group teams within a league (ie. U15 Div 3 teams cannot switch with a U15 1 team or a U14 team.) All teams involved in the change are then responsible for informing their players of the new game time. Michelle will adjust the game schedule and inform the referees.

Should a serious injury occur at the field (game or practice) to a player, team official or spectator, please complete the following FORM. An email will be sent to the Club Technical Director.

As part of your fees, all CMFSC youth players and BC Soccer registered adult leagues, are covered under the BC Soccer Insurance Coverage for liability and sport accident issues. More information can be accessed via this link. BC Soccer Master Insurance

The priority is for teams to wear the blue/black jerseys as much as possible. The white alternates will only be worn by the CMF team that is the home team and only if they are playing another CMF team or a team that has a jersey colour that clashes with our blue/black set. Coaches/Managers, should confirm jersey colour with the opposing team prior to game day, however, players should ALWAYS bring both jerseys to every game.

EXAMPLES:
Home Team: CMF Lions
Away Team: CMF Bears
*Lions would wear WHITE as they are the home team and are required to change. Bears would wear Black/Blue.

Home Team: CMF Lions
Away Team: PCEFC Tigers
*Lions would wear BLACK/BLUE as they are the home team, unless the Tigers show up to the game wearing black - in this case, Lions would have to change into white uniforms. 

JERSEY PRINTING (Numbers & Player Last Names)
Under 8 - Under 10 Jerseys do NOT have numbers printed on them as they are not required for games. It also makes it easier for players who might be switching teams to not have duplicate jerseys. 
Under 11 - Under 18 Jerseys DO have numbers printed on them as they are required for games. 

Teams have the option to add printed numbers (U8 - U10) and/or last names (U8 - U18) to jerseys however, this is not a supported Club cost. If teams choose to proceed with printing, please note that all costs are the responsibility of the team. Should the jerseys be damaged or their appearance compromised, the team would need to cover the cost of replacements, which could take time if we don’t have enough in stock. Some families may not want to have last names printed on uniforms for privacy purposes, and it also allows for easier donation to groups if they are not personalized. 

Our jerseys are more than just uniforms; they are a symbol of our club’s rich history and a key part of our identity. They make us instantly recognizable within the community, representing not only our team spirit but also our commitment to excellence both on and off the field.

Everyone should be familiar with the league rules:

Under 8 to Under 10 House & Development - NFYSA Guidelines for Small-Sided Soccer

Under 11 to Under 12 House - NFYSA Guidelines for Small-Sided Soccer

Under 11/Under 12 Div 1 & 2, U13 - U18 Metro, Div 1 - 3 BC Coastal Soccer League

Under 14 to Under 18 BCSPL - BC Soccer Premier League

Though every team needs a team manager, the role can be quite varied in expectation and responsibility. The best initial course of action is to meet with the coach and/or assistant coach before the season starts to outline the role and how you will fit with the team. 

• Prepare league paperwork as necessary like game roster, travel documents, player/team official ID cards (Under 11/12 Div 1 & 2, Under 13 - Under 18 teams only)
  
• Administration of the Club raffle tickets. You can read more about the Club Raffle here. 
• Uniform/equipment pick-up and distribution
  
• Create snack schedules (half-time oranges, water, etc)
  
• Coordinate team events like holiday parties, bonding activities, year-end wrap-up. 
  
• Collect and track team funds as your team may decide to collect additional team funds for extra equipment, tournaments, etc (all registration fees are collected by the Club directly)
  
• TeamSnap set-up and maintenance. This includes loading the team roster, adding practices/games, and making changes as necessary
  
• Confirm game time and jersey colour with opponent on a weekly basis
  

Some of these items only pertain to specific age groups and teams so it is very important to discuss your role with the head coach to make sure everyone is on the same page.

Please also take the time to review the rest of the Team Officials Guide as the information will assist you in managing your responsibilities as required. 

We thank you for volunteering your time!

CMFSC Club technical staff have assembled the basic U8-U12 playing formations and game management guidelines. Please review, and if you have further questions, you may contact Andrea Maloney (Girls Minis) or Esteban Mora (Boys Minis)

CMFSC Mini's Formation and Guidelines (374kb)

Schedule: The schedule will be emailed out to teams directly.

Location - Town Centre Park - between Percy Perry and Mobilio under the gazebo (large white tent)

Notes:

• Every player receives a complimentary photo mate as part of their registration fees
• Families should fill out picture package ordering form PRIOR to arriving for picture day
• Please arrive 15 minutes prior to your allocated time
• Players should wear their Blue/Black jersey, shorts, soccer socks, cleats
• Coaches should wear their coach's kit. If you have not received your kit, we will have extra jackets to wear for the picture
• If a player on your team cannot attend the team time, they may stop by on any other day/time to have their individual photo taken. 

Please note, these are editable/fillable PDF forms, and must be opened in Adobe Acrobat Reader for editability to work properly. Right click the form, "Save Link" or "Save Target As" to your computer (i.e. Desktop). Open file in Adobe Acrobat Reader. If you do not have Acrobat Reader, click here to download.

CMFSC Mid Season Evaluation Form
CMFSC Year End Evaluation Form

CMFSC PHILOSPHY 

There will always come situations where a team may be short players for a game or tournament. This is a wonderful opportunity for players to experience a higher level of soccer. There are specific Club and League protocols that must be followed in every instance. If you are confused or have questions, please reach out to Team Services. 

If you are looking to pick up a player for a league game, exhibition game, or tournament, please comply with the following call-up system:

1. BCSPL invites from Metro
2. Metro Invites from Div 1
3. Div 1 invites from Div 2
4. Div 2 invites from Div 3
5. Div 3 invites from other Div 3

*Exceptions to the above recommendations are the following:

• If the team is 1A, they may call up from 1B (2A/2B).
• If the team directly below has a conflict, teams may call up from any lower division (Metro calling up from Div 2, etc).  
• Teams may also call-up from a team that is a year younger but the same level. 

If the lower level team cannot provide players due to game/training conflicts please contact CMF Technical Staff Andrea Maloney (Poole) - Technical Director, Girls or Liam Carter - Technical Director, Boys. They will assist in recommending call-up players. 

Player Invitation Process:

1. Contact the Head Coach of the team. 
   1. Coaches are NOT to contact players from other teams before talking to the head coach first, even if they are friends or if requests are time sensitive.
2. Ask the Head Coach for recommendations, or let the Head Coach know which players you are interested in inviting. 
3. Arrange with the coach to either contact the families directly, or have the coach connect you with the families. 
4. Confirm with the Head Coach once you have confirmed players. 
5. Arrange pickup of Player ID card if necessary

**Note: first priority is for the players to meet the commitments of their own team. If there is a conflict, the priority goes to the player’s original team unless the Head Coach has approved for the player to miss their team game.

For in club Divisional teams, this practice of communication and inviting players should be followed all season and until the Evaluations (reassessment of teams).

At no time are we able to invite Out of Club players to join us for training or games unless this is cleared and approved by the Club technical staff.  Club technical staff has to get approval from the other club if we are inviting out of club players.

BC COASTAL SOCCER LEAGUE - FLUID ROSTER POLICY

BC SOCCER RULE CHANGE 2024-25 SEASON 

BCCSL has a fluid roster policy (meaning no signed permit documentation required) within the following rules. These apply to any player with a valid BC Soccer ID (see section 1b):

1. Player movement may occur through the Fluid Roster Process based on the following criteria:
   1. The District’s Member Club’s TD’s assessment of player ability and their current playing environment;
   2. The FRP chart outlines where players are eligible to be moved to.
   3. Any movement not covered by the chart will require a written submission to the League by the District for consideration.
   4. Players who are registered with a British Columbia Premier Soccer League team (BCSPL) are NOT eligible to participate in any competition governed by the League (BCCSL).
2. Teams can only use FRP for league games, including League Championships, but not for Coastal Cup play
3. Teams that do not have another team from their Club in a lower division within the same age or a younger team in the same or lower division may use the FRP to pull players from another Club in their District.
4. Team game day rosters, including FRP, cannot exceed the allowable BCCSL roster size.

Adding Call-Up Players

When you are picking up a player from another team, they MUST be added to your roster in advance so that they're player ID cards on your team list. Players CANNOT be written onto your roster sheet. 

Step 1 - Log into the Team Portal: COMING SOON!

*Players should be removed after that week’s game by following the same steps and then clicking the X in the roster box to remove them.  

Should playing time become an issue, coaches have the responsibility to justify why a player has been played less than the below noted policies. Only injuries, sickness, unaccepted absences from training and/or games at coach's discretion, or documented disciplinary action will be accepted as reasons for not meeting these requirements. The coaches must give written notice of disciplinary action to the player, coordinator and manager at the time of the incident(s) or as soon as possible thereafter.

Referee Development Programs:

Referees are a very important part of the club. Without referees we cannot play the game we all love. It is very important to develop, mentor and support our referees as we do the players and coaches. At CMFSC we take our referee program very seriously and have a zero-tolerance policy towards any kind of Referee abuse. Please take moment to watch this video regarding Referee Support: 

As mentioned in the video, reported abuse of referees will result in the following:

• 1st offence: 1 game suspension
• 2nd offence: 4 game suspension
• 3rd offence: removal from coaching position 

These offences will not be appealed because if the referee feels that it is necessary to write and submit a report, they must have felt strongly enough about the inappropriate behaviour displayed. 

It is important that we ensure that we DO NOT question or provide feedback to any of the referees during the game or after the game. This is an important point to ensure that your parents also understand. Remember these referees may only be 12-14 years old.
Feedback on a referee's performance is to be provided by team officials through the referee evaluation form /referee-evaluation-form. Please use this form when you have a positive experience with a referee as well!

Referee Payment:
The Club will pay referees directly via direct deposit for all league games. Teams do not provide payment to the referee or have a referee reimbursement form sign*.  

*Referees for exhibition games - To be paid in cash directly by the team requesting the game (no Club reimbursement). Please click here for referee fee schedule. For full Exhibition Game process, please view the section in the Team Officials Guide.

Safety of players and members is a guiding principle within our Club values. We strive to not only provide children with a safe place to play, but more importantly a feeling of safety when around team officials and members in general.  

Along with other safety measures already in place, we have adopted The Rule of Two, which states that there should be a minimum of two screened and NCCP-trained or certified coaches  with an athlete in all situations where the athlete is potentially vulnerable. Other than medical emergencies, coaches are to avoid all one-on-one interactions with individual players to keep both the player and coach safe.  

All team head coaches must complete the RULE OF TWO Module: https://coach.ca/responsible-coaching-movement/rule-of-two

The Coaching Association of Canada has developed the following standards for the Rule of Two: 

Person of Authority includes but not limited to coaches, assistant coaches, managers, support personnel, chaperones, and Directors of the club or organization. 

Canada Soccer expects that all organizations will work toward the Gold Standard – having two NCCP-trained or certified coaches always present with an athlete. If NCCP-trained or certified coaches are not available, screened volunteers (such as managers, support personnel, chaperones, and Directors of the club or organization) should be available instead. If screened volunteers are not available, parents of other athletes should be asked to temporarily substitute. If another adult is not available, there should always be more than one athlete with the coach (this is the lowest standard and is not recommended).  

This policy should be considered before/during/after team practices & games, travel, and overnight stays. We understand that it is not always easy or convenient to follow this Rule, yet it is critical to ensure athlete and participant safety in sport. 

As a Club, we respect and observe the procedures outlined in Canada Soccer’s Guide to Safety: 

Travel
The following guidelines are strongly recommended during travel with athletes:  

• A Person in Authority may not be alone in a car with an athlete unless the Person in Authority is the athlete’s parent or guardian  
• A Person in Authority may not share a room or be alone in a hotel room with an athlete unless the Person in Authority is the athlete’s parent or guardian  
• Room or bed checks during overnight stays must be done by two Persons in Authority

Locker Room / Changing Area / Meeting Room  
The following guidelines are strongly recommended for locker rooms, changing areas, and meeting rooms:  

• Interactions between a Person in Authority and an individual athlete should not occur in any room where there is a reasonable expectation of privacy such as the locker room, meeting room, washroom, or changing area. A second Person in Authority should be present for all necessary interactions in any such room  
• If Persons in Authority are not present in the locker room or changing area, or if they are not permitted to be present, they should still be available outside the locker room or changing area and be able to enter the room or area if required  

Training / Competition Environment
The following guidelines are strongly recommended for the training and competition environment (including before, during, and after practices and games):  

• A Person in Authority should never be alone with an athlete prior to or following a game or practice, unless the Person in Authority is the athlete’s parent or guardian. If the athlete is the first athlete to arrive, the athlete’s parent should remain until another athlete or Person in Authority arrives. Similarly, if an athlete would potentially be alone with a Person in Authority following a game or practice, the Person in Authority should ask another Person in Authority (or a parent or guardian of another athlete) to stay until all the athletes have been picked up. If an adult is not available then another athlete should be present in order to avoid the Person in Authority being alone with a single athlete  
• Persons in Authority giving instructions, demonstrating skills, or facilitating drills or lessons to an individual athlete should always be doing so within earshot and eyesight of another Person in Authority   

Gender Identity  
A Person in Authority who is interacting with athletes should be of the same gender identity as the athletes. The following guidelines are strongly recommended:  

• For teams consisting of athletes of just one gender identity, a Person in Authority of the same gender identity should be available to participate or attend every interaction  
• For teams consisting of athletes of more than one gender identity (e.g., co-ed teams), a Person in Authority of each gender identity should be available to participate or attend every interaction

Further Recommendations in a Virtual Setting  

• The Rule of Two should continue to apply to all minor athletes in the virtual environment during the COVID-19 pandemic (additionally, for those athletes under age 16, a parent or guardian should be present during the session where possible); 
• We recommend applying the Rule of Two to non-minor athletes, as well, in the current circumstances; 
• For every session, the Rule of Two would require two adult coaches be present, or one coach and one adult (parent, guardian, volunteer, club administrator) – one-on-one sessions should be prohibited; 
• A clear statement of professional standards expected of the coach during calls should be communicated – (i.e., sessions are not social engagements, and should be focused on training/coaching);
• Parents/guardians should be fully informed beforehand about the activities undertaken during the sessions, as well as the process of the virtual session; 
• Parents/guardians should be required to consent to virtual sessions prior to each session, if irregularly scheduled, or prior to the first session if there is a series of regularly scheduled sessions;
• Communication during each session should be in an open and observable environment (i.e., avoid bedrooms) in the athlete’s home (athlete’s parents’/guardians’ home), and the coach must initiate the session from an appropriate location (i.e., avoid bedrooms or “overly personal”/unprofessional settings); 
• It is recommended to record sessions where that capacity exists; 
• Prohibit one-on-one texting, emailing or online contact between coach and athlete – any texting, emailing or online contact should be limited to group text/email that includes at least two adults (two coaches or one coach and one adult (parent, guardian, volunteer, club administrator), and limited to coaching (non-social) matters, and parents of minor athletes should be provided the opportunity to receive these texts/emails; 
• Social media contact by coach to athlete should be prohibited (including the sharing of memes, non-training video, etc.); 
• Encourage parents/guardians to debrief with U-16 athletes about virtual training on a weekly basis. 

In addition, care should also be taken to ensure that appropriate security settings have been set for virtual, videoconferencing arrangements, including password protected videoconference invitations.

Safety General

Medical Information & Emergency Contact Information:

Emergency contact information for all players should be on-site at all games and training sessions.

Players with Pre-exisiting Medical Conditions:

For any player with pre-existing medical condition (e.g. asthma, diabetes) this should be declared by families at registration and parents should advise coaches in addition to providing at registration.

First Aid Kits:

First Aid Kits are distributed as part of the team equipment package at the beginning of each season. First aid kits need to be present at training and games. Teams are responsible for replenishing the first aid kit as required. 

Our bulk distributor has provided a discounted pricing list for CMFSC teams - please click here. 

Lightning/Severe Weather:

When considering resumption of any athletics activity, wait at least thirty (30) minutes after the last flash of lightning or sound of thunder before returning to the field. Please see the following link for more information from BC Soccer on Lightning Policy.

Cold Weather/Freezing Temperature: 

The City of Coquitlam may decide to close fields if fields are frozen or have standing ice/snow on them. If there is a drop in temperature, please follow the Saskatoon Youth Soccer - Cold Weather Guidelines.

Prevention:

Some helpful points to help in prevention of injury and promote a safe training and game environment:

• All players must wear shin pads for training and games.
• All players must remove jewellery before practices and games.
• Players should wear footwear with proper traction for training and games - i.e. cleats and not runners.
• Equipment is in good condition and used appropriately.
• Do not let players pull or hang from nets or cross bars. Goal posts and equipment should be inspected for any safety related concerns prior to each use. More information about goalpost safety can be found here.
• field is in decent playing condition and clear of major obstructions including giant holes.
• Coaches using gyms should ensure benches and any other objects are removed from the playing area, if possible.
• Parent pick-up and drop-off times are adhered to and no player is left behind.
• Coaches should not be left alone with a player waiting for a parent. Always ask another adult or parent to wait with you.
• Weather and ground conditions are safe to play on.
• Players should not play if they are injured, overly-dehydrated, have a suspected concussion or suffering from any medical condition that would put them at risk playing.

Useful Forms & Documents:

GOALPOST SAFETY

BC Soccer would like to draw your attention to the following guidelines for the safe use of goalposts. The unsafe or incorrect use of goal posts could lead to serious injury or death. Safety is always of paramount importance and everyone in soccer must play their part to make our sport as safe as possible. More information can be found at the following link.

The City of Coquitlam will also be providing supplying "sand bags" at all artificial turf sites before the start of the new soccer season, all your coaches to asked to use these sand bags with portable goals to add stability to the structure. We will be posting signage at all turf fields.

FIFA 11+

Coaches and players are encouraged to review and implement this training into each training session and warm-up. Each year the club reviews the FIFA 11+ program through coach development sessions.

We understand that it may be necessary to raise team funds for items such as travel, coaches gifts, team events, etc. The Coquitlam Metro-Ford Board of Directors suggests these processes for managing team funds:

• Most banks offer a community plan with no or low fee. Club approval or documentation is not required to open an account. If the bank is asking for any type of documentation, please forward this request to Team Services. 
• A Management Committee should be established for the team account(s), that should consist of at least two parents (not related to each other) and may also include the team manager and/or a coach. Parents not functioning as coach or manager should form a majority of Committee members.
• All funds raised are equally apportioned as credits to individual team members. Coaches and managers may also have individual credits. A record of credits for individual team members (and coaches and managers) will be maintained by the Committee and be open to inspection by parents of individual team members on request. Disputes over apportionment of funds, if not resolved by the Committee, will be resolved at a meeting of parents of team members (a majority of team members must be represented).
• Expenditures from team accounts require the approval of the majority of members from the Committee.
• Signing authority on the team account(s) should be held jointly by two members of the Committee (both should be required to sign), at least one of whom is NOT a coach or manager.
• Funds should be expended in the season in which they were raised and within a month of the final game, the committee should provide a statement of account to the team prior to the team disbanding for the season. Funds should not be carried over to the next season and any excess should be distributed to team members equally, unless a member has opted not to receive the excess monies.

CMFSC offers the complementary service of the TeamSnap program (https://www.teamsnap.com) to all CMFSC teams (excluding Initiation Academy teams). This mobile and web online team management software allows teams a simple but powerful tool to keep track of practice schedules, game schedules, attendance, player availability, team payments, send out group messages, post team photos, and more. Effectively, TeamSnap enables teams to communicate, coordinate, and collaborate more efficiently.

WATCH THIS VIDEO BEFORE YOU GET STARTED!

Though we provide this service, is it up to the coach/manager, to maintain usage and update as necessary (roster information, schedules). Service is provided throughout the Fall Season and to those teams participating in the Spring Season. At the end of the season, the information is archived and teams will be reset.

*PLEASE DO NOT SET UP A TEAM YOURSELF. MEMBER SERVICES WILL SET UP ALL TEAMS PRIOR TO THE START OF THE SEASON AND GRANT THE HEAD COACH OWNERSHIP ACCESS*

If you believe your team has not been set up, will not be using the service or if you have any questions regarding TeamSnap please contact Team Services.

TeamSnap - How Do I Change My Team Name? (132kb)

TeamSnap - How Do I Add My Team Manager? (119kb)

TeamSnap - How Do I Add My Roster? (218kb)

TeamSnap - Archive Your Season (38kb)

Coquitlam Metro-Ford Soccer Club (CMFSC) supports CMFSC registered teams traveling together to experience the benefits of soccer in new locations. CMFSC requires all teams objectively traveling as representatives of CMFSC to conduct themselves in accordance with the directions in this policy, CMFSC Values and the Code of Conduct. This policy sets out some of the parameters CMFSC teams travelling need to understand. All team officials should review the CMFSC Travel Policy if travel is being considered. 

Travel Within British Columbia

Teams looking to participate in a tournament within British Columbia should first check the BC Soccer list of Sanctioned Tournaments for a listing of all insured tournaments in BC. *If the tournament you're interested in is NOT listed, please contact Club Staff before registering. If you are needing to call players up for your tournament, contact the team head coach (within club) first to inquire about player availability. If you are needing players outside of our club, contact Club Staff first. Players that are not on your roster should not be contacted directly. All associated tournament fees are to be paid for by the participating team - there is no Club reimbursement.

Travel Outside of British Columbia (within Canada)

Teams travelling outside of British Columbia are required to complete an Application to Travel Out-of-Province a minimum of 30 days prior to the team's departure. Completed forms are to be sent to Lindsay Sayers, Operations Manager, to submit to our District and BC Soccer on your behalf. BC Soccer requires payment based on the amount of time prior to departure date (all fees paid directly to BC Soccer). All associated tournament fees are to be paid for by the participating team - there is no Club reimbursement. 

Travel Outside of Canada

Teams travelling outside of Canada are required to complete an Application to Travel Out-of-Province and the Canada Soccer Travel Application Form a minimum of 30 days prior to the team's departure. Completed forms are to be sent to Lindsay Sayers, Operations Manager, to submit to our District and BC Soccer on your behalf. BC Soccer requires payment based on the amount of time prior to departure date (all fees paid directly to BC Soccer). Fees must be covered by the team directly - there is no Club reimbursement. Please review the form carefully prior to submitting.  *Teams travelling must also attain extended Commercial General Liability - please contact Lindsay Sayers for forms and contact information.

Team Travelling Document Resources For Managers & Coaches

Provincial & National Competitions Club Support

Recognizing the commitment and the investment of these teams, as well as the positive outcomes that reflect on the club as a whole, it is important that we establish guidelines for financially supporting their success at provincial or national championships.

Extreme weather can have serious impacts on a player's health and safety. Temperatures can change quickly and don't always follow the weather projections. Teams need to be prepared and provide appropriate information when able to. We ask that teams review the following guidelines in regards to cold weather, extreme heat, and air quality. 

Cold Weather

Players are encouraged to wear proper layered clothing (pants/long sleeves/coat/gloves/toque) that can be added/removed as needed. As an additional resource, we follow the Saskatoon Youth Soccer Guidelines. 

When referencing the Weather Network you will notice the 'actual temperature' and the 'feels like temperature'. Please refer to the 'feels like' as it takes into account the ambient air temperature, relative humidity & wind speeds to determine how the conditions feel to bare skin. 

Extreme Heat

CMFSC follows the BC Soccer Extreme Heat Guidelines. Teams should encourage players to bring sufficient amounts of water to stay hydrated and wear lightweight, breathable clothing. 

EHE Activity Chart

When referencing the Weather Network you will notice the 'actual temperature' and the 'feels like temperature'. Please refer to the 'feels like' as it takes into account the ambient air temperature, relative humidity & wind speeds to determine how the conditions feel to bare skin.

Air Quality 

CMFSC uses the Government of Canada's Observed Air Quality Index and Air Quality Guidelines as its two primary resources for making informed decisions around any changes, rescheduling or reduction of its camp programs. As conditions change, the Club will always make decisions in the best interest of the players, members, and staff, and whenever possible, commit to running programs as scheduled.