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    Annual General Meeting

    Event date: March 5 at 8:00pm to March 5 at 9:00pm

    CMFSC 2025 ANNUAL GENERAL MEETING NOTICE

    Meeting Location: Room #2 at Poirier Sport & Leisure Complex (633 Poirier St, Coquitlam, BC). 

    The following Board members are completing existing terms: 

    Vice PresidentRosemary Hagiwara2 Years
    DirectorCarmen Coelho2 Years
    DirectorAhsan Nanji2 Years

    The following positions will be up for election: 

    President2 Years
    Treasurer2 Years
    Secretary2 Years
    Director(s)1 or 2 Year Term

    Pre-registration is required to attend and vote at the AGM and must be completed 24 hours before the meeting, Tuesday, March 4, 2025. 

    • To register, please complete the pre-registration form HERE.

    Per our Constitution, there will be no nominations accepted from the floor.  Notice of nomination for the above noted positions must be sent to the Elections Officer by email to operations@cmfsc.ca before Noon (12:00pm) on Wednesday, February 26, 2025. Please put the following in the subject line of the email – “Soccer:  CMFSC AGM 2025”. Nominated individuals are required to complete the CMFSC Board of Director Candidate Form. Please note that you are able to nominate yourself. 

    AGENDA – CMFSC AGM

    Wednesday, March 5, 2025 @ 8:00 p.m.

    1. Call to order 
    2. Establishment of quorum 
    3. Approval of the agenda
    4. Approval of minutes of the previous Annual General Meeting
    5. Presentation of President's Report
    6. Approval of Financial Statements (2024)
    7. Approval of Budget (2025)
    8. Appointment of Auditors (if any)
    9. Business as specified in the meeting notice 

      10. By-Law Amendment:
      Current by-law: 4.5 Call for Nominations – At least thirty (30) days prior to the Annual General Meeting, the Society will issue a ‘Call for Nominations’ using any means of communication. The ‘Call of Nominations’ will state the method which the nominations are to be made, the requirements for the position, and the deadline for submission which will be no later than seven (7) days prior to the Annual General Meeting. 

      New By-law: 4.5 Call for Nominations – At least thirty (30) days prior to the Annual General Meeting, the Society will issue a ‘Call for Nominations’ using any means of communication. The ‘Call of Nominations’ will state the method which the nominations are to be made, the requirements for the position, and the deadline for submission which will be no later than fourteen (14) days prior to the Annual General Meeting. 

    10. Election of Directors
    11. Adjournment

    Only voting club members in good standing can attend the AGM.  A Member will be in good standing provided that the Member:

    • Has not ceased to be a Member;
    • Has not been suspended or expelled from membership, or had other membership restrictions or sanctions imposed;
    • Has completed and remitted all documents as required by the Society;
    • Has complied with the By-laws, policies, and rules of the Society; 
    • Is not subject to a disciplinary investigation or action by the Society, or if subject to disciplinary action previously, has fulfilled all terms and conditions of such disciplinary action to the satisfaction of the Board; and
    • Has paid all required membership dues.

    Voting Member – individuals who have agreed to abide by and adhere to the Society’s By-laws, policies, procedures, and rules (or, if the individual is under the age of 18, who have had a parent or guardian agree to abide by the Society’s By-laws, policies, procedures, and rules on behalf of the individual) including:

    • Participants
    • Directors of the Society
    • Coordinators
    • Managers
    • Coaches
    • Other individuals approved by the Directors

    Voting Rights - Members will have the following voting rights at all meetings of the Members:

    1. Individual Members who are 18 years old or older may exercise one vote at all meetings of the Members; and
    2. Individual Members who are younger than 18 years old may have one vote exercised at meetings of Members by a parent or guardian. For clarity, a parent or guardian with three children registered with the Society who are younger than 18 years old may exercise three votes. However, two parents of the same child who is registered with the Society and who is younger than 18 years old may both attend a meeting of the Members but may only exercise one vote between them.