Expectations & Board Meetings

Expectations:

• May sit on a committee; Current committees are Governance & Nominations, Finance, and Evergreen Fund
• Board members can participate in any Committees
• May participate in assisting staff in club events
• 2 hours of preparation for month Board Meetings

Board Meetings:

• Meets monthly for up to 3 hours each time on the last Monday of every month (except July/August)
• Some decisions may be made by email pending urgency
• Annual General Meeting (AGM) in the spring (usually March)
• Meetings are held virtually or in person (Coquitlam)
• Adhoc meetings may be called pending urgency
• Meeting package available one week before the meeting
• New business may be added at the start of the meeting
• Meeting proceedings follow the Robert’s Rules of Order
• President chairs the meeting; Secretary captures minutes
• Executive Director attends all Board meetings and has no voting rights