Committee Operating Principles & Composition

Committee Operating Principles & Composition

Committee Composition

1. Enhance member & community engagement
2. Maximize expertise, knowledge
3. Diverse & inclusive

Committee Members

1. Selection based on expertise, knowledge and commitment
2. Minimum 3 members, maximum 8.
3. Must submit the Criminal Record Check, and sign the Conflict of Interest and Communication & Confidence agreements, prior to attendance at their first meeting

Operating Protocols

1. Committee Chair calls and sets meeting date and times, as required
2. Staff will coordinate with the Chair to distribute meeting notices, agendas, minutes, correspondence, “on behalf of the Chair”.
3. Staff and Chair discuss and agree agenda, reports, minutes, correspondence before distribution
4. Members to communicate via Chair of committee to staff, not directly

Accountability

1. Review appropriate portions of the operation plan to ensure Board and Staff priorities, as well as strategic plan activities are aligned.
2. Review deadlines for all action.
3. Review progress vs. Strat plan and priorities
4. The Committee is solely accountable to the Board and is advisory in nature to that board.

Term

1. Committee members shall be appointed with staggered 1 to 2 year terms, their term ending at the applicable annual general meeting. 

Governance

1. Quorum will be a majority of committee members
2. Decisions wherever possible should be by consensus, however if a vote is necessary, majority rules.
3. Staff members/liaisons do not hold a vote.

Important notes:

1. The President is a de-facto member of all committees, can attend any meeting and will receive all notices, reports and minutes.
2. The Executive Director may also attend any meeting and provide guidance and input into any committee discussion.
3. The number of committee positions is determined by the President.